01
Budget
Project Manager / Finance- The entrance
- The structure and cost.
- The action
- Establishment and budgeting.
- Rules of control.
- Currencies are not gathered without rate and date of conversion.
- Output evidence
- Budget and Resolution.
Discuss your needs
COST / EAC Models of adjusted circulation.
Budget, actual cost & completion-forecast workflow
Distinguish budgets, commitments, actual costs and payments; define EAC and the assumptions behind estimates for remaining work.
The engineer’s face.
From cost figures to corrective decisions
Payment, liability and actual cost are three different concepts. purchase order creates a liability; payment can occur before or after the cost is achieved. The cost control system must agree on the basis of identifying any number with the funds and prevent aggregating numbers.
The final forecast of the remaining work, the open commitments and the implementation assumptions are made; not merely the budget remaining. for each package, the responsible estimate, the date of the situation, the currency, the conversion rate and the uncertainty remain clear so that the manager can see the difference between "defined" and "possible".
Laboratory decision
Change the conditions. See the result.
Complete the two incomplete conditions and then select the role of the reference approval. the revisor does not have the authority of release even with the full file. This is a local test and its data is not stored.
Process labCOST / EAC
Sample record
Held at control gateCBS-310 / Mechanical
Evidence complete1 / 3
Gate statusOpen constraint
Baseline revisionUnchanged
- 1BudgetProject Manager / Finance
- 2Really received.The owner and the money.
- 3The Open Commitment.Buying / Contracting
- 4The ETCThe owner closed.
- 5The EACThe Cost Control Manager.
Decision audit trail
Missing prerequisites or insufficient authority prevent release through the gate.
Interactive example with illustrative data and local browser state; not a customer dashboard or real authorization. Access controls for a commissioned system must be enforced on the server.
Specifications of execution
Five stages. Every decision has an owner.
In the real design, the role succession, the date of response, the reference rules and the emergency authority are also agreed and tested with the organization.
02
Really received.
The owner and the money.- The entrance
- Office, time, status and arrived.
- The action
- The cost of the package and the period.
- Rules of control.
- Source, date and identification rules are registered.
- Output evidence
- The source is agreed.
03
The Open Commitment.
Buying / Contracting- The entrance
- Active orders and contracts.
- The action
- The amount is investigated and remaining.
- Rules of control.
- The total order amount will not be added to the actual cost.
- Output evidence
- Register and control.
04
The ETC
The owner closed.- The entrance
- The rest of work and the benefit.
- The action
- Assessment of resources and costs.
- Rules of control.
- The remaining budget replacement estimates are not left.
- Output evidence
- Assumptions and confirmations.
05
The EAC
The Cost Control Manager.- The entrance
- AC and ETC.
- The action
- Analysis and Decision.
- Rules of control.
- EAC = AC + ETC; liability items in ETC are not re-calculated.
- Output evidence
- Provisions and corrections.
When the normal path is not enough.
Exceptions need a defined path, not a hidden shortcut.
Money is late.
Report status date and source period are displayed. the following period modifications must be traceable.
Multiple currencies
The main currency of each record is kept and the base of conversion is recorded in the report; the fixed currency report and the cash report are divided.
No time without a rate.
Time consumption is reportable, but its cost is only calculated at a valid rate. the amount of zero should not place the data missing.
The way back.
Publication of the draft with the labelling of incomplete data; the definitive number is not announced. the reason of return, the responsible for removal and the reviewed copy are kept in the file.
Preview before the picture.
Every KPI must be reproducible.
Data owner, status date, unit, source and aggregate rules are delivered with the indicator; the number without this ID is not suitable for the decision.
EAC
The actual cost up to the date of the status + estimate of the remaining cost, on the same basis.
VAC
The final budget approved by the BAC of the EAC; the negative result indicates the deficit forecast.
CPI / SPI
Only with EV, AC and PV reliable and both-based; the physical percentage alone is not enough to calculate the gained value.
The end of work.Explore delivery and rollout
Define acceptance before development.
These tests are the examples of the admission criteria. in the real project with data controlled and real roles are performed and the result remains linked to the conversion version.
The package collection is compatible with the financial source.
The commitment converted into cost, the same time remains not open in the commitment.
Forecast is with presumptions stored and re-produced.
in your project.
Related reading
DESIGN YOUR WORKFLOW
Let's turn this logic into your organization's workflow.
Describe the bottleneck, the roles involved and the decision that currently lacks traceability. The first release should cover a limited but complete workflow.
PROJECT360 / CONTROL IN MOTION
Follow the pathway from bottleneck to decision
Explore the control logic: select a stage and see how a hold at a critical point affects the process.
The route is displayed in normal mode.
Actual bottleneck
The combination of real cost with open obligations or unapproved changes hides the final estimate.
Project 360 Controls
Budget, liability, actual costs, permissible changes and remaining costs are separated by the common cost code.
Verifiable evidence
The basis of the EAC, the status date and the ETC assumptions must be revisible; a single number is not enough.